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Team Communication And Effectiveness Assignment Sample

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Introduction Of Team Communication And Effectiveness

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A successful team can always be complemented by the skills that they approach the task with while committing towards a goal and performing mutually as a defined number of people accountable for a given task. There are mainly five stages of team development which can be joint by the final verdict of a reporting stage.

Forming a stage where a high degree of guidance is needed for individual teams to work for a certain role and understand the process of establishment; this formation is generally by the managers who need to establish a team for the upcoming project. Storming is generally the stage of understanding the purpose and activating the team by giving them a very clear progressive picture of the higher difficulties and active purpose to see the strength of the team (Marlow and Salas, 2018).

Norming and performance are quite similar to each other. Norming generally optimizes the team through the organized process of maintaining a good relationship between the team members and committing themselves to a certain goal. Performance is where the team commits and focuses on strategies that will project the positive outreach of the outcome and hence a valuable result.

There are so many factors that the team's effectiveness and process go around for valuable communication by each individual of the team members. This feedback and communications are very commercial to understand the bond between the team members and if the team is going in a successful direction towards completing the task as instructed (Marlow and Salas, 2018).

Communication cycle

A communication cycle always conveys the exact expression of how a system can understand each other and message between the individuals to operate information that the sender wishes to convey. To encode such a message, the encoder is always chosen for sending an appropriate form of message successfully. Which channel should be always meant by which the message must be sent and the potential should be reached as clearly as possible to the receiver. Finally, feedback should be maintained for a successful cycle of communication between the sender and the receiver and understanding that the conveyed message has been reached and transmitted successfully (Choi and Kim, 2018).

Factors important for the communication in a team

Every individual member of a team must be effective in the initiation of communication in a team for staff teamwork should always have a positive stand out while observing, exploring, and working on a certain task. The quality of the communication also plays an important role as it affects the teamwork internally and those that determine good communication with 3 things for a team:

Listening is a very important role. Because in a team a good speaker has to be a good listener and then should know how to communicate more effectively with the team and notice the important points and convey their important points to the team communicating with all of them. This doesn't mean asking a lot of unnecessary questions and bombarding them with useful features of information. It means that you have to be someone who can explain the concept and it is capable of listening and engaging with sensible thoughts while making sure that they do not make the other team members feel insignificant (Hart and Vroman, 2017).

Being straight on the point and saying what you mean is one of the most important factors in successful team coordination and communication. Clarity is always a way better source of expression for the team as then the whole team feels to be more comfortable and United to stay on the topic. It is also better to understand the language that has been used and to respect the language barrier if any to create a critical field critic that can be informed in any instance. Is also very understandable to know the morals and education of a critical, informed speaker trying to convey some message and understand that the communication must be crystal clear between one another during the overall relationship duration. It is one of the most important factors for communicating contact with other members

A good team always practices the importance of communication to bridge the differences between the team in a very efficient manner. It also helps to remove the barriers and virtually make the workplace appropriate. Also using appropriate tones while writing or speaking to one another closes the loop of the conversation and brings the other person in a very non-judgmental and calm state while talking for a bigger aspect. Having more cells in the selection and self-implemented effective programming of such qualities in the team members will be every good team bonding workshop.

Shannon and Weaver Model

The Shannon and Weaver model of communication in the presence of statistical and mathematical theory argues the communication of a human being can be broken now into six key factors of the sender, encoder, channel, noise, decoder, and receiver.

The center of origin is the message with the source of the desired signal and it reaches the encoder who transmits and converts the message into a signal. The decoder should have a reception that places the signal and converts it into a message which is the reverse process for an encoder. A receiver is said to be the destination of the message from the sender who receives the message that has been sent. Finally, the noise is the message that has been transferred in any form of language or decoded message that may be affected by physical noises and can be distracted by the channel during the transmission of the communication flow (Alsharo and Ramirez, 2017).

Generally, the channel is said to be a path by which the message is always transferred between the sender and the receiver.

Key behaviors for a good teamwork

To increase productivity on a dynamic stage of collaboration the team needs to build a key behavior individually to respond to contact the other members with the willingness of good communication for staff communication also helps us to understand the verbal and written communication to collectively make decisions with appropriate skills between the people with intrinsic approaches towards the purpose of the task. It also helps us to understand the schedule and divide the labor between the people so that everybody gets a chance or key factor in the team.

Respect also becomes one of the key factors as it helps the team to work together and the results to be more fruitful everyone also has a different opinion but the most effective way is to compromise and learn to finish your commitment towards any purpose or task as fast as possible and if it needs the effects may be also to compromise with such matter. Being a critical thinker is also a willingly decrease in the overall morale of the team and commitment should not be compromised by any individual to lead any person into mistress for the company (Presbitero, 2021).

Contact another key effective measure that should be associated with the purpose of every individual in a team is the responsibility and the sense of urgency. A sense of urgency with a clear perspective should be well defined and expected in a division in which individual fields the importance of the timeline and schedule that is provided as a task either individually or as a team.

Patience is also very important progress for the performance of the entire team at dedication and patience goes hand to hand when the team members should dedicate their approach and should be patient for their colleagues to complete their share of projects and also looked after each other's strengths and weaknesses to give the individual job more sense of ability and progress.

Schramm model for communications

William Schramm in 1954 proposed a communication model according to which coding-decoding are the two essential processes and should be the most effective part of communication. This model came to be known as the scrum model of communication. He also emphasized that communication can be completely useless until and unless there is a sender and receiver who gives feedback after a successful transmission of a message (Demir and McNeese, 2018).

How is Trust important?

Being one of the most vivid and important roles for a team during a task is trust. If the members of the team do not engage and encourage together in a dynamic group for integrity and create the important factors which affect the performance of the task positively then they should be engaged in more difficult projects full stop the team members should approach the work and other colleagues with individual dedications and have the trust on the other to complete their share of the project and help if the diminished assigned duties are coming up full stop advances should be the dedication that individuals show towards each other. Without cross that cannot be any engagement or encouragement with the feedback for any negative setback for the team. The approach should always be made morally between the team and ultimately should be leading to a level of positive productivity and diminishing negative environment (Tasheva and Hillman, 2019).

Berlo model of communication

In 1960 Berlo first published his model of communication in the book titled El Proceso de la comunicación or the process of communication. According to this the four important components of these models are other senders, messages, channels, and the receiver which are all affected by many other factors in the process.

The source of the communication of the message should have a skill of individual communication and should have the ability to speak correctly, read or listen. The attitude should also be towards the subject and towards oneself where the attitude must be of a fish of communication and not lack of expressing. The knowledge should also be there so the person should convey the subject and the topic according to a knowledgeable means for the receiver might not understand what the message is.

Content of the body of the message should also be composed into several factors of elements and treatment towards some of the information or the language and the jester became the flavorless piece of advice for the receiver (Kash and Miller, 2018).

What is dynamic teamwork?

A critical component for successful management of a team to achieve an individual goal or adversely affected goal should aim towards the performance of the team and the critical component for it should be the group dynamics.

Team dynamic also shows the negative outcomes and the contribution of negative impacts in a team by its members. The team members need to contribute positive approaches and maintain a constructive and productive outlook within the team. For this, strong leadership should be maintained to keep the group dynamic by keeping up with the moral and specific responsibilities are divided between the team members with specific roles for the best possible outcomes. This way there is not too much work for anyone and everyone can look at each other while anyone is falling apart full stop. This helps to recognize the responsibility and personally affect the team dynamics for separating the expectations and the goals and reaching for a positive outcome with understanding the communication being an effective part (Kash and Miller, 2018).

Understanding the team and how it operates should be a crucial part of communication between the dynamics of the team. It also ensures the manager leads the team to work an effective and individual informative part wherein each of the members can assist towards the clear presentation of the information that needs to build a determined feature of overall trust.

Types of communication

There is generally tattoo types of communication:

  1. Verbal communication: It is perhaps the most obvious and certainly most powerful tool for communication for or for anyone who wants to convey a message to the receiver. All communication can be simply defined by the information that is shared between two individuals using language words or voices. It can have video structures like formal or informal where it is generally the way of speaking between an official or unofficial sort of speech. It can also be synchronous or asynchronous for a person who knows the conversation, in contrast, to immediately occurring speech which can be asynchronous (Kwofie and Thwala, 2020). 
  2. Nonverbal communication: Nonverbal communication deals with active listening skills while the receiver of the sender mainly focuses on this interest of the body language and contradicts the spoken message according to it. Somewhere around 35% of the communication is always verbal but 65% of the major it is always nonverbal to denote what kind of different speech is being discussed or varied according to the speaker. Nonverbal expressions such as facial expressions, gestures, touch, and I contact make a very big effect on the emotion of the speaker and the communication affection towards the receiver with empathy affection or any other emotion of dominance. It also shows the monitoring warmness of the speaker towards the receiver or the frustration that can be further and gauged in the communication itself (Van der Kleij and Young, 2017).

Conclusion

Hence a conclusion can become increasingly clear about the contemporary and the import of organization and how much it depends on communication to be formed on a team and should be managed by a leader of similar capability or leadership. It can also implement itself effectively to a given goal according to all the purpose that is needed for an organization. It should also provide a competitive advantage to be achieved and presented in a presentation which will increase employee satisfaction and will create productive projects. It will also create creative and innovative means to produce creative tasks effortlessly only if the team has better communication in an organization and searching multiple teams in an organization can do wonders.

References

Also, M., Gregg, D., and Ramirez, R., 2017. Virtual team effectiveness: The role of knowledge sharing and trust. Information & Management, 54(4), pp.479-490.

Choi, E.H., Kim, E.K. and Kim, P.B., 2018. Effects of the educational leadership of nursing unit managers on team effectiveness: Mediating effects of organizational communication. Asian nursing research, 12(2), pp.99-105.

Demir, M., Likens, A.D., Cooke, N.J., Amazeen, P.G. and McNeese, N.J., 2018. Team coordination and effectiveness in human-autonomy teaming. IEEE Transactions on Human-Machine Systems, 49(2), pp.150-159.

Hart, C., Plemmons, T., Stulz, K., and Vroman, M., 2017. Auditing Communication Effectiveness in Higher Education: A Team-Based Study by MBA Students. Contemporary Issues in Education Research, 10(2), pp.137-158.

Kash, B.A., Cheon, O., Halzack, N.M. and Miller, T.R., 2018. Measuring team effectiveness in the health care setting: an inventory of survey tools. Health services insights, 11, p.1178632918796230.

Kwofie, T.E., Aigbavboa, C. and Thwala, W., 2020. Understanding Communication Effectiveness. In Effective Construction Project Delivery (pp. 83-103). Springer, Cham.

Marlow, S.L., Lacerenza, C.N., Paoletti, J., Burke, C.S. and Salas, E., 2018. Does team communication represent a one-size-fits-all approach?: A meta-analysis of team communication and performance. Organizational Behavior and Human Decision Processes, 144, pp.145-170.

Presbitero, A., 2021. Communication accommodation within the global virtual team: The influence of cultural intelligence and the impact on interpersonal process effectiveness. Journal of International Management, 27(1), p.100809.

Tasheva, S. and Hillman, A.J., 2019. Integrating diversity at different levels: Multilevel human capital, social capital, and demographic diversity and their implications for team effectiveness. Academy of Management Review, 44(4), pp.746-765.

Van der Kleij, R., Kleinhuis, G. and Young, H., 2017. Computer security incident response team effectiveness: a needs assessment. Frontiers in Psychology, 8, p.2179.

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